Understand Workspace Roles (Owner vs. Member)
Workspace roles in Hinto AI help you manage your team’s access and permissions effectively. Understanding the difference between an Owner and a Member ensures your team can collaborate securely while giving administrators full control over workspace settings and usage.
What Workspace Roles Are
A Workspace has two distinct roles, each with different levels of access and control. The Owner has full administrative privileges over the entire workspace, while the Member has permissions focused on creating content and collaborating within specific projects.
- Owner: The primary administrator of the Workspace. Owners have the highest level of permissions and can:
- View aggregated usage statistics for the entire team from the Workspace Dashboard.
- Invite new users to the Workspace and remove existing ones.
- Assign and change roles for other users (Owner or Member).
- Member: A standard user within the Workspace. A Member's permissions are focused on collaboration and content creation. They can:
- Create new projects that count towards the shared Workspace quota.
- View and edit projects they have been explicitly given access to.
- Invite other Workspace members to collaborate on projects they've created.
Why It Matters
Using distinct roles is crucial for maintaining security and organization within your team. The Owner role provides a centralized point of control for managing users and monitoring resource consumption, which is essential for budget and subscription management. The Member role empowers your team to create and collaborate on documentation without giving them access to sensitive administrative information.
How It Works
Workspace Owners can access the Manage Workspace dashboard to add or remove users, change roles, and see team-wide usage statistics. For Members, the experience is simpler: projects they have access to through the Workspace will appear on their main "Projects" page under the Workspace name, separate from their personal projects.
Summary
This article explains the two user roles within a Hinto AI Workspace: Owner and Member. Owners have full administrative control to manage users, monitor usage, and oversee all projects, while Members can create projects using shared quotas and collaborate on projects they are invited to. This system provides a secure and organized way to manage team collaboration and resource allocation.